Key dates in the 2024/25 Youth Exchange District 9640 calendar:
| DATE | OUTBOUND STUDENTS | INBOUND STUDENTS |
| 2024 | ||
| 16-18 August | Outbound Orientation Camp #1 and Inbound Orientation Camp – Koonjewarre, Springbrook. Compulsory attendance for all long term and short term inbound and outbound students. 2024 long term students advised of destination country. | See outbound column. |
| 6-8 September | ROTEX Weekend – Gold Coast | |
| Mid-September | Short term students from Finland and Germany depart. | |
| 5 – 13 October | Trip to the Tropics. Optional trip to Cairns, including the Great Barrier Reef and Daintree, for inbound students. Trip Brochure | |
| Early-Mid November | Short term students to Germany and Finland depart. | |
| 29 November – 1 December | Outbound Orientation Camp #2 – North Star Holiday Park, Hastings Point. Compulsory attendance for all long term outbound and long term and short term inbound students. | See outbound column. |
| 15 December | 2026 long term applications open. | |
| Mid-December | Short term students from Argentina arrive. | |
| 2025 | ||
| January | 2024 long term outbound students return to Australia. 2025 long term outbound students depart. | 2024 long term inbound students from Central/South America and Asia depart. 2025 long term inbound students from Central/South America and Asia arrive. |
| Early February | Short term students to Germany return. | |
| 7 – 9 February | See inbound column. | Inbound Orientation Camp at Camp Drewe, Lennox Head, for new students from Asia and South America. Rebound Orientation Camp for returned outbound students. Compulsory attendance for all 23/24 long term and short term inbound students and all 2024 rebound students. Optional attendance for short term rebound buddies. |
| 28 March | District Conference – Southport Sharks, Gold Coast. Compulsory attendance for inbound students. | |
| Early April | Short term students from Argentina return home. | |
| 30 March | Long term applications for 2026 close. | |
| 10-21 May 2025 | Adelaide to Uluru Safari, with optional trip to Sydney. Optional trip for inbound students. Trip Brochure. |
