Key dates in the 2024/25 Youth Exchange District 9640 calendar:
| DATE | OUTBOUND STUDENTS | INBOUND STUDENTS |
| 2026 | ||
| 15 April | Applications close for 2027 Rotary Youth Exchange | |
| 16 April – Mid May | Rotary Club Interviews for 2027 outbound applicants. | |
| 1 – 3 May | Combined Districts Conference on the Gold Coast: optional attendance for 2025 rebound students and Rotex. | Combined Districts Conference (Districts 9640, 9620 and 9560 on the Gold Coast. Compulsory attendance for all inbound students. |
| 4 May – 17 May | Red Centre Safari Optional trip through central Australia and Sydney for inbound students. | |
| 23 May 2026 | District Interview Day QLD – 2027 applicants. St Stephens, Coomera. | |
| 24 May 2026 | District Interview Day NSW – 2027 applicants. Byron Community College, Mullumbimby. | |
| Early June | 2027 Applicants notified if their application is successful. | |
| June/July | 25/26 Inbound students depart. 26/27 Inbound students arrive. | |
| 21-23 August | Outbound Orientation Camp #1: COMPULSORY attendance for 2027 outbound students – Camp Tamborine, Mt Tamborine. Parent/s or caregiver/s must attend on Sunday. 5:30pm AEST Friday to 3pm Sunday. | Inbound Orientation Camp: July inbound arrivals. COMPULSORY attendance for all inbound students. Camp Tamborine, Mt Tamborine. |
| 31 October – 7 November | Trip to the Tropics: optional trip to Cairns for inbound students for one week. Combined trip with D9560 and D9620. | |
| 4-6 December | Outbound Orientation Camp #2: Compulsory attendance for 2027 outbound students – Lennox Head. Parent/s or caregiver/s must attend on Sunday. 5:30pm AEST Friday to 3pm AEST Sunday. | Lennox Head Orientation Camp. Compulsory attendance for all inbound students. 5:30pm AEST Friday to 3pm AEST Sunday. |
| Mid-December | Applications open for 2028 Outbound students | |
| 2027 | ||
| Throughout January | 2026 outbounds arrive home. 2027 Outbounds depart between 16-20 January | January Inbounds depart January Inbounds arrive |
| 5-7 February | Compulsory Rebound Camp for 2026 outbound students – Camp Kallaroo Burleigh Heads. 5:30pm AEST Friday to 3pm AEST Sunday. Parents attend Sunday only. | Compulsory orientation camp for all inbounds – Camp Kallaroo Burleigh Heads. 5:30pm AEST Friday to 3pm AEST Sunday. |
| 19 – 21 March | District 960 Conference in Stanthorpe. Compulsory attendance for all inbound students. Conference information: https://rotary9640.org/page/district-conference | |
| 15 April | 2028 Outbound students applications close | |
| May (dates TBC) | Optional Red Centre/Sydney Safari for inbound students |
