Application Process

Rotary Youth Exchange District 9640 is registered with both Queensland and New South Wales Education Authorities to provide Secondary Student Exchange Programs.

The first step in becoming a Rotary Youth Exchange Student is completing an online expression of interest form.

We will then be in touch with you to complete a full application.

As all students must be sponsored by a Rotary club, application forms are then sent to an appropriate Rotary club/clubs in District 9640, located near to the student’s home. To provide the student with the best chance of selection, the application may be sent to more than one club. The Club’s Youth Exchange Officer will then arrange an interview for the student and their parents with a selection committee from the club. Successful applicants who progress through this initial club interview are then referred to the District Youth Exchange Committee for a more comprehensive interview.

At the district interview, students have the opportunity to nominate their preferred countries from those available. Places are limited in all countries and students may not get their preferred choice.

Students who successfully pass the District Interview are accepted into the Youth Exchange Program, and will be invited to attend two orientation briefings prior to their departure. The District Youth Exchange Committee will then form an agreement with another international district and Rotary club to host the student.

This official application that the student needs to complete obtains the following details which are then made available to the potential host Rotary district and club:

  • Personal particulars and background
  • General information relating to the applicant
  • Applicant’s school activities
  • Principal’s report
  • Medical and dental reports
  • Endorsement of sponsoring Rotary club and district
  • Guarantee form signed by applicant and parents
  • Parental/guardian release form

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