Key dates in the 2024/25 Youth Exchange District 9640 calendar:
| DATE | OUTBOUND STUDENTS | INBOUND STUDENTS |
| 2024 | ||
| 15 December | 2026 long-term applications open. | |
| 2025 | ||
| January | 2024 long term outbound students return to Australia. 2025 long term outbound students depart. | 2024 long term inbound students from Central/South America and Asia depart. 2025 long term inbound students from Central/South America and Asia arrive. |
| 15 January 7-8:30pm AEST | 2026 Outbound Program Information Session (online). See more details and register here. | |
| 28 January 7-8:30pm AEST | 2026 Outbound Program Information Session (online). See more details and register here. | |
| Early February | Short term students to Germany return. | |
| 7 – 9 February | See inbound column. | Inbound Orientation Camp at Camp Drewe, Lennox Head, for new students from Asia and Central America. Rebound Orientation Camp for returned outbound students. Compulsory attendance for all 23/24 long term and short term inbound students and all 2024 rebound students. Optional attendance for short term rebound buddies. |
| 23 February 2-4pm | 2026 Outbound Program Information Session (in-person at Ashmore). See more details and register here. | |
| 11 March 7-8:30pm | 2026 Outbound Program Information Session (online). See more details and register here. | |
| 28 March | District Conference – Southport Sharks, Gold Coast. Compulsory attendance for inbound students. | |
| 15 April | Long term applications for 2026 close. | |
| 16 April – 16 May | Sponsor Club interviews with 2026 outbound applicants. | |
| 10-21 May 2025 | Adelaide to Uluru Safari, with optional trip to Sydney. Optional trip for inbound students. Trip Brochure. | |
| Saturday 31 May | Long term outbound district interview day on the Gold Coast. | |
| Sunday 1 June | Long term outbound district interview day in Northern NSW. | |
| 2 June – 15 June | Students advised if they have been accepted into the 2026 program. | |
| June/July | Winter 2024 inbounds depart. Winder 2025 inbounds arrive. | |
| Friday 15 August – Sunday 17 August | Outbound orientation camp #1: Compulsory orientation camp for all 2026 outbound students. | Inbound Orientation camp: Compulsory camp for all inbound exchange students. |
| Friday 28 November – Sunday 30 November | Outbound orientation camp #2: Compulsory orientation camp for all 2026 outbound students. | Inbound Orientation camp: Compulsory camp for all inbound exchange students. |
| 2026 | ||
| January 10-18 | 2026 Outbound students depart | Summer 2025 inbounds depart. Summer 2026 inbounds arrive. |
