Key dates in the 2024/25 Youth Exchange District 9640 calendar:
| DATE | OUTBOUND STUDENTS | INBOUND STUDENTS |
| 2024 | ||
| 15 December | 2026 long-term applications open. | |
| 2025 | ||
| January | 2024 long term outbound students return to Australia. 2025 long term outbound students depart. | 2024 long term inbound students from Central/South America and Asia depart. 2025 long term inbound students from Central/South America and Asia arrive. |
| 7 – 9 February | See inbound column. | Inbound Orientation Camp at Camp Drewe, Lennox Head, for new students from Asia and Central America. Rebound Orientation Camp for returned outbound students. Compulsory attendance for all 23/24 long term and short term inbound students and all 2024 rebound students. Optional attendance for short term rebound buddies. |
| 28-30 March | Optional attendance for 2024 Rebound students. | District Conference – Southport Sharks, Gold Coast. Compulsory attendance for inbound students. |
| 15 April | Long term applications for 2026 close. Submit your application using the ‘APPLY NOW’ button at the top of this page. | |
| 16 April – 16 May | Sponsor Club interviews with 2026 outbound applicants. | |
| 10-21 May 2025 | Red Centre to Sydney Safari, Optional trip for inbound students. Trip Brochure. | |
| Saturday 31 May | Long term outbound district interview day for 2026 applicants on the Gold Coast. Location: St Stephens College, Coomera. | |
| Sunday 1 June | Long term outbound district interview day for 2026 applicants in Northern NSW. | |
| 2 June – 15 June | All applicants advised if they have been accepted into the 2026 program. | |
| June/July | Winter 2024 inbounds depart. Winder 2025 inbounds arrive. | |
| Early August | 2026 Outbounds advised of their destination countries. | |
| Friday 15 August – Sunday 17 August | Outbound orientation camp #1: Compulsory orientation camp at Mt Tamborine for all 2026 outbound students unless extenuating circumstances (please contact yep@rotary9640.org to discuss). | Inbound Orientation camp at Mt Tamborine: Compulsory camp for all inbound exchange students. |
| October – Dates TBC | Optional Trip to the Tropics for all inbound students. Details TBC. | |
| 31 October – 2 November | 2026 Outbound students and Rebound students/Rotex may be invited to participate in the Zone 8 Rotary Conference (TBC). | Zone 8 Rotary Conference on the Gold Coast. Compulsory attendance for all inbound students. https://rotaryzone8.org/ |
| Friday 5 December to Sunday 7 December | Outbound orientation camp #2: Compulsory orientation camp at Lennox Head for all 2026 outbound students unless extenuating circumstances (please contact yep@rotary9640.org to discuss). | Inbound Orientation camp: Compulsory camp at Lennox Head for all inbound exchange students. |
| Early December | Applications open for Rotary Youth Exchange 2027 | |
| 2026 | ||
| January 10-18 | 2025 Outbound students arrive home. 2026 Outbound students depart. | Summer 2025 inbounds depart. Summer 2026 inbounds arrive. |
| Friday 6 – Sunday 8 February | Rebound Orientation Camp at Lennox Head. Compulsory attendance for all 2025 outbound students. Parent/s or guardian/s must attend on Sunday only. | Orientation Camp at Lennox Head: Compulsory orientation camp for all inbound students. |
| 15 April | Applications close for 2027 Rotary Youth Exchange | |
| 1 – 3 May | Combined Districts Conference on the Gold Coast: optional attendance for 2025 rebound students and Rotex. | Combined Districts Conference (Districts 9640, 9620 and 9560 on the Gold Coast. Compulsory attendance for all inbound students. |
| May – Dates TBC. | Red Centre to Sydney Safari. Optional trip for inbound students. Dates TBC. |
